The following Privacy Information is provided to our Members as outlined in the General Data Protection Regulation. It is intended to inform our Members of how the Personal Information provided on their Membership registration form will be used, by whom and for what purposes. If you are unclear on any aspect of the GFS Membership form, or would like any further information, please contact the Central Office in Dublin.
Who is the data controller?
Our GFS Branches, the Dioceses and All Ireland GFS are Joint Data Controllers of our Members’ Personal Data and contact details for the Branches and Dioceses as follows:
[GFS Branch and Diocese Name, Member’s Name, Address, Phone / email ].
Who is the Data Protection Officer for the GFS Branch, Diocese and All Ireland GFS?
Details of the GFS Data Protection Officer are available on request from the Central office.
What is the purpose of processing our Members’ Personal Data?
The purpose for processing a GFS Member’s Personal Data is that it is necessary for the performance of a contract in order to register and maintain their Membership with the Branch /Diocese and All Ireland GFS.
The purpose is also to keep our Members informed of GFS events and activities. We will only use our Members’ personal data for this second purpose if they have provided their explicit consent for this by ticking the boxes on the Membership form and signing below those boxes.
Will anyone else receive a copy of the Personal Data?
Our GFS Members’ Personal Data can be accessed by certain Members of GFS for administrative purposes. This will be done in accordance with our data protection policy only.
In the event of an injury or insurance claim, details of the claim which will include the Member’s Personal Data will be passed to the current GFS Insurance underwriters.
Where is the Personal Data stored?
GFS Members’ data may be stored electronically on the GFS Membership Database as appropriate by the Branch Secretary and or the Diocesan Secretary and/or the GFS Central Office.
How long will the Personal Data be stored for?
Personal Data will be held for the duration of Membership and it will be deleted by GFS in the event that a Member wishes to resign their Membership or if it is required to be retained in order to comply with other statutory requirements.
How can a copy of the Personal Data held by the Branch/ Diocese/ All Ireland GFS be obtained?
GFS Members have the right to request a copy of All of their Personal Data and can do so by contacting us. This information will be provided to the Member within one month.
What are the privacy rights relating to Personal Data for GFS Members?
GFS Members have the right to have their Personal Data updated, rectified, or deleted if so wished. Members also have the right to object to their Personal Data being processed and to withdraw their consent to processing – this can do so by contacting us.
Where can I get further information regarding GFS and GDPR?
Further information regarding GDPR rights can be obtained through the Office of the Data Protection Commissioner, Canal House, Station Road, Portarlington, Co. Laois, or on the website www.dataprotection.ie
How can a GFS Member make a complaint or report a breach?
Should a GFS Member wish to make a complaint or report a breach under in relation to their Personal Data, they can do so by emailing the Office of the Data Protection Commissioner using the following email address: firstname.lastname@example.org
GFS Central Office,
36 Upper Leeson Street
Tel : 00353 16603754